Data protection


Data Protection gives individuals certain rights. It also says those who record and use personal information must be open about how the information is used.

Your Right to Know

What is the purpose of the act?
The Data Protection Act places certain obligations upon organisations which collect and use personal information.

The ultimate aim of the Act is to protect individuals with regard to the processing of personal data. This is done in following ways:

  • By ensuring that personal data are processed lawfully and fairly

  • Giving rights to the people that GMP hold information about

  • Giving responsibility to the Information Commissioner’s Office to oversee how this personal data are processed, and to provide them with the power to advise and enforce.

The Chief Constable of Greater Manchester Police is the Data Controller in respect of personal information collected and processed by Greater Manchester Police. The Chief Constable is responsible for all elements of processing this information from collection, quality in terms of accuracy, relevance, adequacy and non-excessiveness, is kept up to date, is protected appropriately, and is reviewed, retained and securely destroyed when no longer required.

The Chief Constable has notified the Information Commissioner of the purposes for which personal information are processed by Greater Manchester Police.

What does the act cover?
The Act covers personal information from which an individual can be identified. The information may be held on computers, other applications which process information automatically, paper records, electronically held information i.e CCTV images or body worn video.

Why is personal information held by the Greater Manchester Police?
Greater Manchester Police will only use appropriate personal information necessary to fulfil a particular purpose or purposes. Such purposes of holding personal information could be held for the prevention and detection of crime, apprehending and prosecuting offenders, public safety, maintaining criminal record/disposal histories and investigative and intelligence gathering purposes. The force also uses personal information for associated administrative and support functions, i.e employment details, financial details, complaints, and civil litigation and accident details.

How is personal information collected and recorded?
Greater Manchester Police collect and record information in a variety of manual and electronic methods and formats. Types of methods of collection used include telephone calls to the force, interviews and statements, pocket notebook entries, complaints and litigants, CCTV and Body Worn Video Cameras. Formats in which information is recorded include paper based and electronic documents and records, systems and databases, images and photographs, video footage and audio recordings.

Is personal information disclosed to other bodies?
Yes. GMP may disclose personal data to a wide variety of recipients, such as agencies and individuals involved in an investigation or prosecution and to other law enforcement agencies. Information may also be shared with partner agencies under the Crime and Disorder Act 1998. We will also disclose information if we are legally obliged to do so under any act of legislation, by any rule of law, and by court order. Disclosures of personal information will be made on a case-by-case basis, using the personal information appropriate to a specific purpose and circumstances, and with necessary controls in place.

Your rights
You have the right to request access to any personal information that you believe the force may hold about you and to be told what it is used for. You also have a right to be told about the kind of disclosures we may make, the sources from which we obtain information, and the retention period which apply to your personal information. You are also entitled to have information rectified, erased, or to restrict of processing. You have a right under GDPR to object to processing of your personal data. There are some exceptions to your right of access. For example, you will not be given access to information that would identify a third party unless s/he has consented to the information being disclosed. In addition, the Chief Officer of Police may deny access to information in circumstances where the prevention or detection of crime, or the apprehension or prosecution of offenders would be prejudiced by the disclosure.

Making a request
If you would like to make a request for access to your personal data please follow the link to the Subject Access page.

Once you have made your request and the Chief Constable is satisfied as to your legal right to the information, you will then receive a response within one month of our receipt of your request; or after receipt of any further information we may ask you to provide to enable us to comply with your request.

Personal data may take the form of a copy of any personal data the Chief Constable is obliged to release under the terms of the Act.

How much does it cost?
There is no administration fee, although “reasonable” fees can be charged for manifestly unfounded or excessive requests, or for provision of further copies, which you will be informed of.

Further information about the Data Protection Act

Further Information can be obtained from:

The Office of the Information Commissioner,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire
SK9 5AF

DO NOT SEND YOUR SUBJECT ACCESS APPLICATION FORM TO THE ABOVE ADDRESS

© Greater Manchester Police 2018