Data Protection

Data Protection gives individuals certain rights. It also says those who record and use personal information must be open about how the information is used.

Your Right to Know

What is the purpose of the act?
The Data Protection Act places certain obligations upon organisations which collect and use personal information – for example, they must observe a set of 8 Principles which form the framework for compliance.

The Chief Constable of Greater Manchester Police is the DATA CONTROLLER in respect of personal information collected and processed by the Greater Manchester Police Force.  The Chief Constable has notified the Information Commissioner of the purposes for which personal information are processed by the Greater Manchester Police.  The full register can be seen on the Information Commissioner’s web site.

What does the act cover?
The Act covers personal information from which an individual can be identified.  The information may be held on computers, other applications which process information automatically, paper records and other media, such as video and  CCTV.

Why is personal information held by the Greater Manchester Police?
Greater Manchester Police use personal information for a variety of purposes.  In addition to holding personal information for the prevention and detection of crime, apprehending and prosecuting offenders, public safety, maintaining criminal record/disposal histories and investigative and intelligence gathering purposes, the force also uses personal information for associated administrative and support functions.

How is personal information collected and recorded?
Greater Manchester Police collect and record information in a variety of manual and electronic methods and formats. Methods of collection include telephone calls to the force, interviews and statements, pocket notebook entries, CCTV and Body Worn Video Cameras. Formats in which information is recorded include paper based and electronic documents and records, systems and databases, images and photographs, video footage and audio recordings.

Is personal information disclosed to other bodies?
Yes.  Information may be disclosed to agencies and individuals involved in an investigation or prosecution and to other law enforcement agencies.  Information may also be shared with partner agencies under the Crime and Disorder Act 1998.  We will also disclose information if we are legally obliged to do so and, in certain circumstances, with the consent of the individual; to victim support schemes, for example.

Your rights
You have the right to request access to any personal information that you believe the force may hold about you and to be told what it is used for.  You also have a right to be told about the kind of disclosures we may make, and the sources from which we obtain information.  You are also entitled to have information corrected if it is wrong.  There are some exceptions to your right of access.  For example, you will not be given access to information that would identify a third party unless s/he has consented to the information being disclosed. In addition, the Chief Officer of Police may deny access to information in circumstances where the prevention or detection of crime, or the apprehension or prosecution of offenders would be prejudiced by the disclosure.

Making a request?
If you would like to make a request for access to your personal information please follow link to the Subject Access page. 
Once you have completed and returned the application form, and the Chief Constable is satisfied as to your legal right to the information, you will receive a response within 40 days.  This may take the form of a copy of any personal data the Chief Constable is obliged to release under the terms of the Act.  Alternatively, in certain cases, arrangements may be made for you to view the information.

How much does it cost?
There is a standard cost of £10.

Further information about the Data Protection Act

Further Information can be obtained from:

The Office of the Information Commissioner,
Wycliffe House,
Water Lane,


© Greater Manchester Police 2018